![]() ![]() Hold focus groups or workshops: Hold focus groups or workshops to give stakeholders a better understanding of your project. Tips for collecting project requirements:Ĭreate a project charter: Create a project charter, or an elevator pitch, so stakeholders can clearly understand the project and ensure their expectations match the project's objectives. Your goal should be to gather an in-depth list of requirements from stakeholders so that you can prevent scope changes down the line. In this step of the process, you’ll identify stakeholders’ needs so you can meet project objectives. Share your scope plan document asynchronously, or host a kickoff meeting so that other managers and team members involved in the project can contribute to the initial scope statement.Ĭreate a scope management plan template 2. Hold scope kickoff meetings: Before you lock your scope document, make sure you have buy-in from all stakeholders. Check in with cross-functional and executive stakeholders to ensure you have all of the information you need. Incorporate expert judgement : To create your scope planning document, you need to consider all parts of the organizational process. You may need this document for complex projects, projects where you think stakeholders will want many deliverables, or when there’s a lot of flux in what your deliverables might be. This is a document you can refer to in later stages of project planning. Your scope plan document may also include a change control process, which is a process for change requests that can prevent scope creep. This document should include your scope statement, a breakdown of project requirements, and any expected deliverables for the project. The first step in the planning process involves creating your scope plan document. For example, scope creep may occur if a stakeholder adds an additional project deliverable after the project has begun. Scope creep occurs when your project exceeds your initial scope statement. For example, if you’re defining a scope for a new advertising campaign, you’ll want to ensure the design team, the content team, and the digital marketing team all agree on the details in the scope statement. ![]() This means communicating with key stakeholders and writing up a project scope statement that outlines requirements of the project. The entire team should be involved in defining the project scope. When you clarify your project scope, you’re structuring your project around what your team will and won’t do and providing goals and objectives for them to work toward. Your project scope sets the boundaries for your project and defines the project goals, deadlines, and deliverables. Your scope management plan will also reduce the chance of scope creep.Ī scope management process helps you avoid common problems, including: The purpose of a scope management plan is to create project structure by documenting the resources required to achieve the project objectives. What is the purpose of a scope management plan? Once you understand the scope management process, your plan will set you and your team up for success. In this article, we’ll explain what a scope management plan is and how it can assist you in the planning phase. A scope management plan outlines the processes involved in executing your project and serves as a guideline to keep the project within specific limits.Īs a project manager, it’s your responsibility to guide your team through the project life cycle. Similarly, if you don’t control your project scope, the project gets off track. If you don’t keep your eyes in front of you, the car veers off the road. ![]() Managing the scope of a project is like driving a car. With effective scope management, you can set you and your team up for success. A scope management plan outlines the processes involved in executing your project and serves as a guideline to keep the project within specific limits.
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